Stop Buying Expensive POS Systems: Affordable Alternatives for Modern Businesses

When it comes to buying a POS system, business owners often panic because of their high price points. On the other hand, there are business that invest in a POS but often end up buying a fully loaded feature machine, that’s both heavy on the pocket & most features are often untouched.

Hello folks, welcome back to EPOS Direct, your one stop POS solution. Today in this article we’ll walk you through the screening process to pick the perfect POS for your business needs.

Excited already? Let’s begin!

The Real Price of Pricey POS Systems

High-priced POS systems can have significant up-front and ongoing expenditures that may affect your budget over time. These expenses usually consist of:

·         A number of expenses that go beyond the original purchase are frequently associated with pricey point-of-sale systems.

·         Advanced technology and custom software have a high initial cost that can quickly mount up, making them a major financial strain.
Over time, ongoing license fees—which are usually assessed on a monthly or annual basis—can put further burden on your finances.

·         The overall cost is further increased by maintenance and support fees for routine upgrades, troubleshooting, and technical help.

·         Last but not least, in order to guarantee that your team can utilise the system efficiently, complicated systems frequently call for intensive staff training, which adds to the expenses in terms of time and resources.

The majority of small to medium-sized businesses may not require all of the functionality that these systems may offer. Instead, you can save money without sacrificing performance by choosing an affordable point-of-sale system that fits your unique requirements.

Cost-effective Substitutes for Pricey POS Systems

1. Cloud-Based POS Systems
An outstanding substitute for conventional POS is a cloud-based POS. Since the majority of the processing and data storage is done online, they need very little hardware.

* Cloud-based POS systems are a flexible and affordable choice for businesses since they do not require expensive servers or difficult installs.

* The system is always up to date and requires IT assistance because the provider manages automatic upgrades and backups.

* You can easily run your company from anywhere, which is convenient, especially for organisations with multiple locations.

* Cloud-based solutions are highly scalable since managing users, accounts & inventory is easy.

2. Open Source POS
For companies with some level of technological know-how, open-source point-of-sale software provides a flexible and affordable alternative.

Open-Source POS Benefits:

• Since the software is free to use, there are no license costs.
• A helpful community that offers advice and problems
• Customisation possibilities to fit your company's demands.

Open-source systems can be a more affordable option for companies with particular customisation needs, even though they might take more work to set up and maintain.

3. Leasing or Financing POS Systems

If upfront costs are a concern, consider leasing or financing a POS system. This allows you to spread the cost over time and preserve your cash flow for other critical operations.

Leasing or financing a POS system offers several key benefits.

• It gives you access to top-notch technology and software without demanding a sizable upfront payment, freeing up cash flow for other company requirements.
• Since you may plan for recurring expenses without the stress of a significant upfront expenditure, light payments help you better manage your budget.
• In addition, the lease agreement frequently covers maintenance and support, which can lower unforeseen expenses and guarantee your system continues to function well over time.

How to Pick an Affordable POS System

Focus on the characteristics that have a direct advantage on your company's operations. The following advice will help you make an informed decision:

1. Determine Your Basic Needs
Choose the features that are most important to your company. Is real-time inventory management necessary? Do you need thorough sales reports to make decisions? You can avoid paying for features you won't use by determining your needs.

2. Take Scalability into Account
Select a system that will expand with your company. You can add new features, users, or locations to a scalable point-of-sale system without having to replace it entirely.

3. Assess the TCO
Consider the entire cost of ownership, including hardware, software license, maintenance, and training, in addition to the initial purchase price. Taking a comprehensive approach will assist you in choosing a long-term solution that fits within your budget.

In conclusion

Costly POS systems aren't always the greatest option, particularly for small & medium sized enterprises.

You can put in place a solution that satisfies your operational demands without breaking the bank by looking at less expensive options like cloud-based, open-source, or leased point-of-sale systems.

To pick a system that supports the expansion of your company while controlling expenses, pay close attention to all the pointers mentioned in this article. Good luck!

Searching for an affordable point-of-sale system? We at EPOS Direct can help you get a tailored POS – cost-effective & highly scalable.